The Center for Collaboration was built to bring together nonprofit groups and other organizations that want to enhance life in in Brevard County. Within the Center for Collaboration, the community rooms are available for in-person events and meeting rentals.
We’ve found our event space is ideal for business meetings, workshops, fundraisers, and networking events. We are not currently set up for private parties, including birthday celebrations, weddings, retirement parties, etc.
Qualified renters are able to request rentals from Monday to Saturday between 7 a.m. and 10 p.m., with after-hours fees applying after 5 p.m. and on weekends. The rental cost covers the basic setup using the center’s furniture which includes 144 chairs, 23 round banquet tables (72″), and 48 rectangular tables (24″ x 72″). We have an additional 40 folding chairs available to rent at an additional cost.
Brevard County nonprofits may use the small rooms when available Monday through Friday between 8 a.m. and 5 p.m., for up to two hours and up to 20 participants. Use the online room reservation request to check if your desired date/time is available.
To enhance your experience, the community rooms include:
- Built-in audio-visual systems in all meeting rooms
- Built-in microphones of various types (lavaliere, handheld, desktop)
- Video conferencing facilities (in the center room)
- Catering allowed in all rooms with access to a catering kitchen equipped with a commercial refrigerator and icemaker
- Ample free parking with easy accessibility
When the three meeting rooms are fully open, they can accommodate up to 300 people in a lecture-style setting (chairs only), or between 175 to 200 people when seated at round tables. The maximum occupancy is 337 (chairs or standing room only). For smaller groups or different settings, the rooms can be rearranged into various configurations. An outdoor patio adjoins the largest room and can be used during suitable weather conditions. Two smaller conference rooms can host up to 40 people in a lecture-style configuration or 20 in a U-shape setup.
Community Room Event Space Specs
LIMITATIONS ON USE
We’ve found our event space is ideal for business meetings, workshops, fundraisers, and networking events. We are not currently set up for private parties, including birthday celebrations, weddings, retirement parties, etc.
Community rooms will not be used by representatives of any organization or individuals to market ventures, sell goods, or solicit business. Prohibited uses include political campaign activity, religious proselytism, private sales, etc. A training event may offer books and related goods for sale on the day of the event.
SCHF reserves the right to decline use of its community rooms for any reason.
BOOKING AND AVAILABILITY
Community rooms are available between the hours of 7:00 a.m. and 10:00 p.m., (including setup and cleanup) Monday through Friday and by special arrangement on the weekend.
RESERVATIONS
Reservation requests for the use of any community room space can be made with the events manager in suite 100, or by request on the website, https://www.schfbrevard.org/request-a-meeting-room-rental/. Please note, this is a request form: Your meeting or event room is not confirmed until you have a signed room agreement.
INSURANCE
For events with more than 50 participants and/or for events where alcohol is served, Renter agrees to provide proof of liability insurance with limits of $1M/$2M, listing SCHF as an additional insured for the event. Certificate of Insurance on the ACORD form shall be submitted at least 30 days before the event.
SETUP/TEARDOWN
SCHF will arrange the room with its tables and chairs based on the submitted room configuration. All setup, the event itself, and the required cleanup time must take place within the contracted time. All equipment brought in by the Renter and all vendors must be removed immediately at the conclusion of the program or event. Renter must stay on the premises until all vendors and attendees have vacated the venue.
DELIVERIES
If an organization will have deliveries such as flowers, food, or other items for their event, Renter will need to be on-site to receive the delivery.
RENTER CONDUCT
SCHF is a non-smoking facility. The use of tobacco, vaping, and illegal drugs is strictly prohibited in all areas of the campus, including the outdoor areas, parking lot, patio, etc. Renter is responsible for ensuring all participants and vendors are aware of and follow this non-smoking policy. Violation of this rule will be cause for denial of use of the building to your group in the future.
Nothing may be affixed to the walls, doors, furniture, windows, or woodwork using tape, nails, tacks, or any other adhesive or hanging materials.
Each group using the space is responsible for any damage caused by the group.
COMMUNITY ROOM SPECS
Available equipment and furniture:
144 chairs
23 round banquet tables (72”)
(Table linens are not provided)
48 rectangular tables (24” X 72”)
(Table linens are not provided)
8 high-top tables
(blue and black table covers available)
Additional items available to rent:
40 white folding chairs ($100 per event)
Parking spaces: 140
Patio: An outdoor patio is adjacent to the front of room C, and available for use with room C or full space rentals.
The catering kitchen includes:
Commercial icemaker
Prep tables
Rolling carts
Rolling coolers (renter must empty ice and water and return these to the kitchen)
Food warmer (turn off when finished)
Candles and other open flames are not allowed. Sterno-type devices must be monitored.
Renter provides:
Their own food and/or beverage, dishes, cutlery, glasses, serving pans, utensils, trays, ice buckets, and linens.
Renter and/or their caterer is responsible for ensuring that catering kitchen is left clean and orderly, as it was found.
EQUIPMENT
AV equipment is included in the rental. SCHF staff will provide instruction on proper use. SCHF staff will provide instruction on proper use of the installed AV equipment, including projector and microphones. A PC is available in the larger room configurations. We suggest bringing a laptop with USB or HDMI input as a backup, as well as slide advancing remotes if desired.
For the smaller rooms, renter must bring their own laptop, drives, slide advancing remotes, and documents.
All fees include room use with setup and breakdown of SCHF-owned tables and chairs and basic equipment use.
Events scheduled after 5:00 p.m. or on weekends will incur an additional $250 fee (for-profit renter) or $100 fee (nonprofit renter). Events that run beyond their contracted time will be charged by the hour as listed in the table below.
Cleaning Fee: Applies to all rentals serving food and drink. The minimum cleaning fee for a group over 50 participants with food and/or beverage service is $100 and can range up to $350 depending upon the event. Rentals where the property is damaged will be assessed and billed additionally.
|
Room |
Seats | Per Hour | Per Day* | Phone Conferencing |
Video Conferencing |
Audio/Visual |
|
North (A) |
40 lecture 36 rounds 22 u-shape or classroom |
$50 | $200 | Yes | No | Yes |
|
South (B) |
40 lecture 36 rounds 22 u-shape or classroom |
$50 | $200 | Yes | No |
Yes |
|
Middle (C) |
175 lecture 80 rounds 52 classroom |
$75 | $400 | Yes | Yes |
Yes |
|
Large |
150 lecture 152 rounds 80 classroom |
$100 | $500 | Yes | Yes |
Yes |
| Full (all rooms) |
300 lecture 96 classroom |
$150 | $600 | Yes | Yes |
Yes |
*Day is defined as one eight-hour period within the hours of 7:00 a.m. to 10:00 p.m. Additional time is billed at the hourly rate. Renter should include time for their own setup and teardown within their contracted time.
Submit a room reservation request: https://www.schfbrevard.org/request-a-meeting-room-rental/
For information on room rentals: Space Coast Health Foundation, 321-241-6600, info@schfbrevard.org
Updated July 2023