The Center for Collaboration was built to bring together nonprofit groups and other organizations that want to enhance life in in Brevard County. Within the Center for Collaboration, the community rooms are available for in-person events and meeting rentals. 

We’ve found our event space is ideal for business meetings, workshops, fundraisers, and networking events. We are not currently set up for private parties, including birthday celebrations, weddings, retirement parties, etc.

Community Room Event Space Specs

COMMITMENT

It is our commitment to offer collaborative meeting space to our non-profit and for-profit community partners through the rental of our community room spaces.
In the spirit of collaboration, two hours per month of in-kind rental space will be granted to non-profit organizations when the following conditions are met:

• Verifiable non-profit status
• The non-profit organization is based in Brevard County, Florida

LIMITATIONS ON USE

Space Coast Health Foundation (SCHF) community rooms are available for educational, instructional, business meetings and business events.
Community rooms will not be used by representatives of any organization or individuals to market ventures, sell goods, or solicit business. Prohibited uses include political campaign activity, religious proselytism, private sales, etc. A training event may offer books and related goods for sale on the day of the event.
SCHF reserves the right to decline use of its community rooms for any reason.

AVAILABILITY

Community rooms are available for rent Monday through Friday from 7:30 AM to 6:00 PM and by special arrangement during the evening hours and on weekends.

RESERVATIONS

Reservations for the use of the community room space can be made with the Space Coast Health Foundation staff. The meeting space is considered confirmed upon completion of the following items:

• Signed agreement,
• Receipt of a deposit of half the total rental fee

The balance of the full rental fee is due at least 30 days prior to the scheduled event. Checks should be payable to SCHF, with the date of the event in the memo line, and sent to 1100 Rockledge Blvd., Suite 100, Rockledge, FL 32955. Credit card payment is available.

In the event the documents are signed in the name of a corporation, partnership, association, club or society, the person signing such contract represents that they have full authority and responsibility for payment of the accrued charges, as well as any damage to the property.

CANCELLATION

If you need to cancel your function, please contact us immediately. Refunds are based on notification given to the Center for Collaboration:

• More than 60 days’ notice, full refund
• More than 30 days’ notice, 50% refund
• Less than 29 days’ notice, no refund

FEES

Rental
The rental fee includes the use of the room for the period of time specified in the statement provided, AV equipment, setup and breakdown of SCHF-owned tables and chairs and basic equipment use. Events that run beyond their contracted time will be charged by the hourly rate in the original contract.
Afterhours
An after-hours fee of $25 per hour will be charged for any rental time outside of normal business hours. Monday through Friday 7:30 AM to 6:00 PM and weekends.
Cleaning
A cleaning fee will be assessed for weekend rentals and for rentals serving food and drink. The minimum cleaning fee is $150. Multiday events will require cleaning for each day of the event. Should there be any damage to the facility during the event, quotes will be received for services and the renter will be notified of additional fees. This will include but not be limited to carpet cleaning and or replacement, wall damage or other building damage. Additional fees will be billed to the renter once the quote for cleaning or repair is obtained.
Taxes
A 3% Commercial Rental Tax will be due on all rentals unless a Consumer Certificate of Tax Exemption issued by the Florida Department of Revenue is presented in the name of the contract holder. Similarly, if applicable, a 7% Service Tax will be assessed on any cleaning fees due for the rental.

INSURANCE

For events with more than 50 participants and/or for events where alcohol is served, renter agrees to provide proof of liability insurance with limits of $1M/$2M, listing SCHF as an additional insured for the event. Certificate of Insurance on the ACORD form shall be submitted at least two weeks before the event.
Renter is responsible for complying with the laws relating to the serving of alcoholic beverages. The Renter should not serve any guests that appear to be intoxicated or under the legal drinking age of 21 years old. It is the Renter’s responsibility to inform attendees of these requirements.

RENTER CONDUCT

Non-Smoking Facility
SCHF is a non-smoking facility. The use of tobacco, vaping, and illegal drugs is strictly prohibited in all areas of the campus, including the outdoor areas, parking lot, patio, etc. Renter is responsible for ensuring all participants and vendors are aware of and follow this non-smoking policy. Violation of this rule may impact future use of the building.
Event Setup
SCHF will arrange the room with its tables and chairs based on the renter’s submitted room configuration.
All setup, the event itself, and the required cleanup must take place within the contracted time.
Renters will have access to the following table and chairs. Additional or alternative tables and chairs may be rented from external vendors.

• 144 wheeled chairs
• 23 round banquet tables (72”) (linens not provided)
• 48 rectangular tables (24” X 72”) (linens not provided)
• 8 high-top tables (blue and black table covers available)

All equipment brought in by the renter and vendors must be removed promptly at the conclusion of the program or event. Renter must stay on-site until all vendors have left the building with their belongings.
Decorations
Decorations may not be attached to the facility in any fashion. Nothing may be affixed to the walls, doors, furniture, windows, artwork or woodwork using tape, command hooks, nails, tacks, or any other adhesive or hanging materials.
Deliveries
Renter will need to be on-site to receive deliveries such as flowers, food, or other items for their event.
Catering
Renter shall coordinate catering services if applicable including food, beverage, dishes, cutlery, glasses, serving pans, utensils, trays, ice buckets, linens and paper products.
Renter and/or their caterer is responsible for ensuring that catering kitchen is left clean and orderly.
Candles and other open flames are not allowed. Sterno-type devices must be monitored.
SCHF will not be responsible for any damage or loss of items left at the Center for Collaboration prior to or after an event.
Service Animals
SCHF permits service animals in the areas of its premises that are open to the public.
A service animal must be under the control of its handler. Service animals must have a harness, leash, or other tether, unless the handler is either unable to use the same because of a disability, or the use of the same would interfere with the service animal’s safe, effective performance of work or tasks. In such cases, the service animal must otherwise be under the handler’s control, such as through voice commands, signals, or other effective means.
We ask that non-service animals be removed from the premises. We also ask that service animals that are out of control, pose a threat to health or safety, or are not housebroken be removed from the premises.

COMMUNITY ROOM DETAILS

Audio Visual Equipment
All rooms have Audio Visual (AV) equipment available including a projector, screen and wall inputs to attach to your personal device such as a laptop. Renter must bring their own laptop with HDMI capability to connect to the AV equipment. Slide advancing remotes, drives, documents and copies of documents must be prepared and provided by the Renter.
SCHF staff will provide instructions on proper use of the installed AV equipment, including projector and microphones.
There is no additional charge to access the AV equipment.

*Day is defined as one eight-hour period within the hours of 7:00 a.m. to 10:00 p.m. Additional time is billed at the hourly rate. Renter should include time for their own setup and teardown within their contracted time.

Submit a room reservation request: https://www.schfbrevard.org/request-a-meeting-room-rental/

For information on room rentals: Space Coast Health Foundation, 321-241-6600, info@schfbrevard.org

Updated 02/06/2025